Will AI recommend you, or your competitors?
With AI changing how people search, can your customers still find you?
Blue Whale Technologies finds the missing pieces in how your business gets found, answers calls, books work and gets paid. Then we fill them and connect them, so fewer customers slip away. Your team stays in charge, and we train them on every piece.
- Free AI Visibility Snapshot
- Training included in every package
- Built for owner-led service businesses with 5–50 employees
- Based in Northern Utah, serving service businesses nationwide
Most service businesses lose customers in four places.
A customer has to find you, reach you, get booked and pay you. A gap at any one of those steps sends the work to someone else. We find the missing piece, fill it and connect it to the rest.
They can't find you
People now ask AI who to call. If AI and Google can't confirm who you are and what you do, you can be left out of the answer.
Get Found by AIThey can't reach you
Calls after hours, on a job site or during lunch go to voicemail, and many callers simply dial the next business.
Front OfficeThey don't get booked
Estimates wait for a callback, follow-ups slip, and the same details get typed into three different places.
Broken Workflow FixYou don't get paid on time
Finished work sits unbilled, reminders don't go out, and the owner spends evenings chasing invoices.
Front OfficeGet found. Get verified. Get the call.
Your next customer may ask AI who to call. Blue Whale Technologies shows you what AI actually says about your business today: whether it mentions you, how it describes you, and which competitors it names instead.
Get found
We test the real questions your customers ask AI and search tools, then record whether your business appears, how it is described, whether the facts are right and which competitors show up.
Get verified
AI may make the introduction, but your business still has to earn the call. Customers check Google, reviews, your website and your services. We look at that layer too.
Get the call
Being found only matters if the phone gets answered and the job gets booked. We show you where customers get lost between the ring and the revenue, and what to fix first.
What is AI saying about your business?
We report what we observed, under the conditions we tested. AI answers vary by question, platform, location and time. Blue Whale Technologies does not guarantee that any AI tool or search engine will recommend, cite or rank your business.
Enter it once, and it flows everywhere. We tie your tools together into one connected system.
Blue Whale Technologies builds connectors from the hardware, apps and programs you already use, such as QuickBooks, HubSpot, your CRM and your databases. Nothing stays isolated or scattered, and nobody types the same thing twice.
Built around what you own
We connect your existing hardware, apps and programs instead of asking you to start over.
Enter it once
A customer detail or invoice entered in one tool shows up in the others.
No duplicate work
Your team stops re-keying data, and your records stop disagreeing.
One governed system
Connected, searchable and indexed, with your people approving what matters and trained on how it works.
Which connectors fit is scoped with you. Examples shown are common tools, not a promise that every tool can be connected. On a total purchase of $7,500 or more, the Revenue Leak Audit is credited toward the integrations and connectors Blue Whale Technologies builds for you.
Every path leads to a Front Office that runs end to end.
Start with a free look at what AI says about you, fix one broken workflow, or go straight to the full system. Whatever you choose, your team is trained on every piece.
Front Office
3-month term $1,100/mo · 6-month $1,045/mo · 12-month $990/mo. Longer terms are discounts only.
See the Front OfficeOne connected system from the first search to the final payment. It helps customers find you, answers every call, books the work, follows up and helps you get paid, while your people stay in charge of every decision that matters.
- Get found and verified by AI and Google
- Calls answered 24/7, with hand-offs to your team
- Leads qualified and booked into your calendar
- Estimate follow-ups, reminders and payment follow-through
- Your staff approve pricing, refunds, emergencies and complaints
Training included: learning docs, SOPs, job aids, and daily, weekly and monthly trainings.
Ways to start, each one leading to Front Office
AI Visibility Snapshot
We ask AI the questions your customers ask, and show you whether you appear, how you are described and who appears instead.
Includes a plain-language walkthrough of what we found.
What is AI saying about your business?Broken Workflow Fix
$1,500 credited toward the $3,200 Revenue Leak Audit if you move to it within 30 days
We map one painful workflow, redesign it, install the fix and hand your team the steps to run it.
Includes written SOPs, job aids and hands-on team training.
Fix my workflowRevenue Leak Audit
$1,700 to pay after your $1,500 Broken Workflow Fix credit, if you move to the audit within 30 days
Separate credit: on a total purchase of $7,500 or more, the audit is credited toward the integrations and connectors Blue Whale Technologies builds for you
A business-wide review of how work comes in, gets booked, gets done and gets paid, with a prioritized plan into Front Office.
Includes a leadership and team readiness briefing.
See the audit pathSmaller paths, if you need one piece first
Book & Paid
Carries booked work through confirmation, completion and payment.
Training, SOPs and job aids included.
Front Office includes more.
Capture & Book
Turns calls and inquiries into qualified, scheduled work with confirmations and reminders.
Training, SOPs and job aids included.
AI Phone Assistant
Answers, books, assists and transfers calls around the clock, so callers reach a helpful answer instead of voicemail.
Training, call hand-off job aids and weekly call reviews.
Monthly pricing only. Every package requires a minimum three-month agreement.
Questions about any offer? Email contact@bluewhale.agency.
30-day refund on the Broken Workflow Fix
If, within 30 days, Blue Whale Technologies has not implemented a system that takes away your pain, we refund your Broken Workflow Fix.
The 30-day refund applies to the Broken Workflow Fix only. If you move to the Revenue Leak Audit within the 30-day window, the $1,500 Fix is credited toward the $3,200 audit. We never guarantee AI placement, rankings, revenue or other outcomes, because AI answers change from day to day.
We strengthen your team. We never replace it.
Every package comes with training, so your people know how each piece works, when to step in and how to get the most from it.
Learning docs
Plain-language guides that explain how each piece works and why.
SOPs
Step-by-step procedures for every workflow we build or fix.
Job aids
One-page quick references for the moments that matter most.
Daily, weekly & monthly trainings
Daily coaching at rollout, weekly reviews and monthly check-ins.
Two quick ways to see where you stand
Both run in your browser, and nothing you enter is saved or sent. They are estimates and starting points, not promises or certifications.
Revenue Leak Calculator
Estimate the value at risk from missed calls and lost hours, based only on your own numbers.
Try the calculatorAI Safety Self-Check
Ten quick questions, based on Google's Secure AI Framework, on whether your business is ready to use AI safely.
Take the self-checkWhat you get back
We measure success in terms of the owner's time, money, status and freedom.
Time
Fewer hours lost to answering the same calls, re-entering data and chasing follow-ups. You get your evenings back, and your team works on what matters.
Money
Fewer missed calls, faster responses and fewer leads slipping away. Work gets booked, done and paid instead of lost to voicemail and paperwork.
Status
Become the business that always answers, always follows up and runs like a much bigger company.
Freedom
More of your time back to run and grow the business. Step away knowing calls are still answered and work still gets booked.
What's your know-how really worth, and is it still yours?
Your processes, your answers to customers and years of hard-won experience are business assets. We help you capture that knowledge in systems your business owns and controls.
Your path to a free AI Visibility Snapshot
- Tell us about your business. A short online form with your business name, services and service area.
- We ask AI what your customers ask. We record whether you appear, how you are described and which competitors show up.
- You get a plain-language walkthrough. What we observed, where you were missing or misunderstood, and what to fix first.
- You choose your next step. Every path leads to Front Office, and you decide the pace.
What we look at
How AI and Google describe you · Calls and response time · How work gets booked · Follow-up on estimates and reviews · Tools that don't talk to each other · Where the owner's time goes
People stay in control
AI handles routine conversations and data entry. Emergencies, pricing, refunds, complaints and other important decisions always go to a person on your team for approval.
Clear answers before you change anything
Still wondering about something? Email contact@bluewhale.agency.
What does Front Office cost?
A monthly fee that depends on your term: $1,100 a month on a 3-month term, $1,045 on a 6-month term or $990 on a 12-month term. The longer terms are discounts only.
Does this replace my employees?
No. It takes repetitive calls, hand-offs and follow-up off their plate so they can focus on customers and skilled work. Every package includes training, SOPs and job aids for your team.
Do you guarantee AI rankings or more revenue?
No. AI answers change from day to day and differ by platform. We show you what we actually observe, fix what your business can control and measure the results with you. The only refund is the 30-day refund on the Broken Workflow Fix, if within 30 days we have not implemented a system that takes away your pain.
How do the credits work?
Credit 1, the Broken Workflow Fix. The Fix is a $1,500 flat project price. If you move to the full $3,200 Revenue Leak Audit within 30 days, the $1,500 is credited toward the audit, leaving $1,700 to pay. Credit 2, separate. On a total purchase of $7,500 or more, the Revenue Leak Audit is credited toward the integrations and connectors Blue Whale Technologies builds for you.
Is the AI Visibility Snapshot really free?
Yes. It is free. We show you what AI says about your business today and explain it in plain language.
Will you ask for passwords or customer data?
No. We only ask which tools you use, never your logins. If we work together later, any access happens through official invitations or limited permissions that you control.
Do I need to be tech-savvy?
No, we train your team so you don't have to.
Where is your business losing customers?
Let's find the missing pieces, and fill them.